Procurement solutions
Buyers in front of suppliers, building the relationship and driving down cost. Agents run the POs, RFQs and invoices, and keep the ERP right as they go.
Three solutions, matching how your procurement function is organised. Buy one or all three; they share one view of your suppliers.
01 Direct Procurement
From chasing confirmations to running the supplier relationship
Planning gets dates it can trust. Buyers get their time back for suppliers.
PO confirmations
Agents release the order, chase the confirmation over email, and set the confirmed date and price in the ERP. Goods receipt and corrections handled the same way. Nothing keyed by hand, nothing keyed late.
- 60–80%less time per purchase order
- 100%of confirmations checked against the PO
Shortage risk
Every open order ranked by risk, today's exceptions on top, in one Buyer Workspace. Buyers see the shortage in the order book, not on the line, and MRP runs on lead times somebody has actually confirmed.
- −30%expediting and rush freight
Contract and invoice checks
Every confirmation and invoice checked against agreed terms and three-way matched. Deviations caught at confirmation, before anything is paid.
- 100%of invoices three-way matched before payment
02 Strategic Procurement
From quarterly Excel to live category insight
Savings you can show the board, tracked from agreement to invoice.
Category insight
Spend, price development, lead times, supplier concentration and contract coverage per category, live from the ERP down to the individual order. Nothing rebuilt in Excel.
- 100%of spend classified and visible
RFQs
Agents prepare the RFQ, send it, chase the suppliers, and normalise the quotes into one comparison. They collect the certificates suppliers never send unprompted.
- Daysto run an RFQ, not weeks
Negotiation and pricing
Negotiations prepared from spend history, benchmarks and open issues, not from memory. New pricelists assessed line by line; the ERP updated once you accept.
- 3–5%lower price on renegotiated categories
03 Indirect Procurement
From expense claims to compliant purchase orders
Compliant buying becomes the easy path. Tail spend gets an owner.
Buying for employees
An employee asks for what they need. The agent applies your policies, routes the approval, and creates the order in the ERP. A compliant purchase, not an expense claim, and no approval lost in an email thread.
- <1 dayfrom request to approved order
- 0expense claims for catalogue goods
Supplier catalogue
Linked to your framework agreements, so the agreed price is the price shown. Kept current by agents as suppliers change their pricelists.
- −20%on catalogue items against off-contract buying
Category development
Agents spot fragmented spend, off-contract buying and price drift across the tail, then prepare the negotiation or framework agreement for the category manager.
- +30 ptsspend under management
Every solution comes with
Workspace Assistant
Ask why a line is late, where spend drifted off contract, or whether a purchase is on contract. Answers grounded in your systems, from the workspace or from Claude and Copilot.
Build your own
A shortage-risk view, a savings tracker for the board, an approval app, an agent for one supplier's odd process. Your team builds on the same data without waiting for IT.
Integrations
D365, SAP and legacy on-prem ERPs. Email, Outlook and Teams. Excel, your data warehouse, supplier portals and webshops, EDI, punch-out, sourcing and contract tools, document systems, logistics, finance for matching.
Why Riff
Agents earn their autonomy
Zero trust to start: the agent proposes, your buyer approves. Its room to act widens as it proves itself, and can be narrowed again at any time.
Your ERP stays the system of record
Riff sits on top of D365, SAP or legacy on-prem. No migration. Lead times, prices and confirmations get corrected in the ERP as agents work, so the data planning and finance rely on gets better every week.
People and agents share one view
Agents chase and update, buyers build the supplier relationship, and both see the same state of the work.
IT will say yes
SSO, role-based access for people and agents alike, a full audit trail of every action an agent takes, SOC 2 and GDPR, cloud or on-prem.
How we get you live
- 01
Pick one workflow
Usually PO confirmations or a first set of RFQs, with the numbers you want to move agreed up front.
- 02
Live in weeks
Agents connected to your ERP and mailboxes, running in propose-and-approve mode, measured against those numbers.
- 03
Your team takes over
We stay as the backstop while your people learn to run and extend the agents. Within months, your team owns them.